EU Personal Data & Company Policy

Office Employees

Must be aware of which emails they open in respect of hacking attempts.

Must be aware that “private” emails can be read by others, as their computer is work-related and will be used by others in the office. This means the Password must be accessible. The codes are stored in a safe.

Contracts and payslips are stored in a locked archive.

In case of dismissal or notice to quit, photo material on the home page will be deleted within 8 days.

Office employees have access to sensitive information which must be treated as confidential.

After termination of employment, Johs. Provstgaard A/S stores contracts, tax documents, etc. for 5 years in accordance with the accounting law.

 

DRIVERS

Sign a declaration of consent in relation to the application for health insurance and help with Tax DK.

Office employees are able to read personal messages they send to each other in the Scania Fleet.

When refuelling they are made aware of video surveillance.

The telephone provided is solely for company use.

After termination of employment, Johs. Provstgaard A/S stores contracts, tax documents, etc. for 5 years in accordance with the accounting law.

Contracts, pay slips and consent declarations will be stored in a locked archive.

 

CLIENTS

All material will be treated confidentially.

We review our clients annually and delete after 5 years.

In addition, we refer to the Personal Data Regulation tab on our home page.

Data processor:                                       We have requested material from our data processor

Responsibility for data:                            Johs. Provstgaard A/S stores personal data, e.g., payslips, contracts and sickness statistics in a locked archive.

Image policy:                                           We have a declaration of consent regarding – and take into consideration – those who do not wish to have images posted.

Upon termination, dismissal, images will be removed from the home page within 8 days

 

UNSOLICITED APPLICATIONS

Are treated confidentially and deleted after 6 months, if we wish to keep them for a longer time, we ask for consent and they are then kept for max 12 months.